Accounts Assistant – subsidiaries

Location: Brighton and Hove, Sussex
Department: Subsidiary company accounts
Working environment: Office
Reports directly to: Subsidiary Accounts Manager

Direct reports: 0
Indirect reports: numerous

Job Purpose:
To ensure accurate input of accounting data into accounting system. Timely reporting to management level. Take and execute instruction correctly. Carry out essential reconciliations and control accounts leading on to management and annual statutory accounts.

Key Responsibilities:
AR Invoices – Daily collection, checking and entry into Sage.
AR Receipts – Daily checking and entry into Sage.
AR Account Allocations & Write Off’s – Daily maintenance of accounts effected by Invoices & Receipts, including the write off of various deductions such as WHT, WHVAT, VRPO’s, Bank charges and over/ underpayments.
AR Account/ Credit Control Queries – Daily queries distributed to Ghanaian counterpart relating to customer accounts with unclear/ unexplained allocations/ deductions.
Trade Debtors Report – Production of trade debtors report, including transfer of comments and amalgamation of the VAT/WHT Awaited report to be sent on a weekly basis.
Trade Debtor Review Meeting & Minutes – Attendance and minute taking of bi-weekly trade debtor review meeting, including write up of comments received during meeting on revised report for distribution to the relevant personnel.
MTD Sales Analysis – Monthly collation of information pertaining to daily sales, for comparison to same period of previous year for distribution to upper-level management for review and action.
Bank Reconciliations – Weekly collection of bank statements, plus weekly reconciliation of the bank accounts within our accounting software to statements received.
Intercompany Invoices – Distribution, collection, checking and entry of intercompany invoices between different companies within the group.
Intercompany Debit Notes – Collection, checking and entry of intercompany debit notes between different companies within the group.
Intercompany Reconciliations – Assisted reconciliation of intercompany accounts to ensure completeness and overall synchronization with the other companies within the group.
VAT/WHT Certificates – Collection, Checking, Matching and Entry of VAT/WHT Certificates Received on a bi-weekly basis.
VAT/WHT Certificates Awaited Schedule – Creation and distribution of
VAT/WHT Awaited Schedule on a bi-weekly basis.
VAT/WHT Certificates Awaited Review Meeting – Attendance and minute taking of monthly VAT/WHT Certificates Awaited review meeting, including write up of comments received during meeting on revised report for distribution to the relevant personnel.
VAT Return – Preparation, reconciliation, and distribution of VAT Return monthly, including preparation of backing documentation to support numbers provided.
Prepayments, Accruals & Deferred Income – Identification, preparation, maintenance and reconciliation of prepayments, accruals and deferred income on a monthly basis.
Debtors Statements – Monthly distribution of generic debtors’ statements and accompanying emails in an attempt to encourage settlement.
Statutory Reconciliations – Preparation and completion of monthly statutory reconciliations, including distribution of any queries and subsequent adjustments as necessary.
Monthly Management Accounts – Assistance of Accounts Manager in monthly preparation of management accounts, including collection of information and evidence, preparation of various reconciliations.

Supervisory duties:
Assist with Junior accounts assistant

Training & Development duties:
1. Participate openly in all forms of training for the benefit of the company and personal capability / safety.
2. Own your own development; seek courses aligned to the business objectives & present costed case benefits for management decision. (Certainly at appraisal, but expected periodically).
3. Potential to study for AAT professional examinations

Qualifications & skills:

Educational Qualification
Able to demonstrate a good level of education, particularly with regard to spoken and written language and mathematics, preferably with Maths and
English GCSE or equivalent

Technical & Technological
Computer literate with strong demonstrable knowledge of MS Office, in particular Excel

Able to demonstrate strong administrative and organizational skill

Specific Working Experience
We are looking for SAGE experience , a general understanding of Business taxes and experience with control accounts and reconciliations.
AAT level 3 would be advantageous.

Personal Attributes
Ability to prioritize own workload in a busy pressured environment. Strong communicator with excellent interpersonal skills
Highly organised
Strong attention to detail with a good level of numeracy.
Ability to deal with customers and suppliers from a diverse cultural background


How to apply:

To apply for the Accounts Assistant – subsidiaries  role, please email your CV and cover letter to and put ‘Accounts Assistant – subsidiaries ’ in your email subject.